Privacy Policy
This Privacy Policy explains how we collect, use, store, and protect information when authorized field staff use the NHC Survey mobile app and web tools for the Nagaland Handloom Census 2026.
1. Who we are
The app and website are operated for the Nagaland Handloom Census 2026 field data collection programme (“NHC”, “we”, “us”).
Contact for privacy questions:
Email: admin.nhcapps@gmail.com
Website: https://nhcsurvey.com
2. Who this app is for
The app is intended for authorized enumerators, supervisors, and administrators who have been issued official login credentials. It is not a consumer social app and is not directed at children under 13.
3. Information we collect
Depending on your role and how you use the app, we may collect:
3.1 Account and login data
- Login ID / email or username
- Authentication credentials (password is verified; we do not store your plaintext password in the app)
- Role and organisation assignment (for example enumerator / admin)
- Device session / access token used to keep you signed in
3.2 Survey / census response data
- Answers entered in Form A / Form B and related questionnaire fields
- Household, weaver, and other census-related details captured during fieldwork
- Interview status, timestamps, and sync status
3.3 Location data
- Approximate or precise GPS coordinates when a survey location step is completed
- Location is used for fieldwork verification and census mapping, not for advertising
3.4 Photos and audio
- Photos captured through the camera where the questionnaire requires visual evidence
- Audio recordings where the questionnaire requires voice capture
- These media files are linked to the relevant survey record
3.5 Technical / device data
- Basic device and network status needed for offline sync (for example connectivity)
- App logs or error information needed to diagnose sync or login failures
4. Permissions the Android app may request
- Internet / network state — login and sync with the server
- Location (fine / coarse) — capture survey GPS during fieldwork
- Camera — capture required survey photos
- Microphone — capture required survey audio
Permissions are used only for survey fieldwork features. We do not use them for ads, marketing profiles, or unrelated tracking.
5. How we use information
- Authenticate users and protect account access
- Collect and manage census / survey responses for official programme purposes
- Enable offline drafting and later synchronisation to the server
- Support supervision, quality checks, reporting, and mapping
- Maintain security, prevent misuse, and troubleshoot technical issues
6. Offline storage and sync
The mobile app is designed for offline-first fieldwork. Survey answers and media may be stored temporarily on the device until they are synced to our servers when a network connection is available. After successful sync, data is retained on secure servers used for the NHC programme.
7. Sharing of information
We do not sell personal data. Survey data may be shared only as needed with:
- Authorized programme administrators and supervisors
- Hosting / infrastructure providers that process data on our behalf (for example server hosting and secure media storage)
- Authorities where disclosure is required by law
8. Data retention
Account and survey data are retained for as long as needed for the Nagaland Handloom Census 2026 programme, operational supervision, audit, and legal compliance requirements. Device-local drafts may remain on a user’s phone until synced or cleared by authorised app actions.
9. Security
We use reasonable technical and organisational measures to protect data in transit and at rest, including HTTPS for server communication and role-based access controls. No method of transmission or storage is 100% secure; users must protect their login credentials and devices.
10. Children’s privacy
The app is for authorised adult field staff. It is not directed to children under 13. If you believe a child has provided personal information through the app without proper authority, contact us so we can take appropriate action.
11. Your choices and rights
Depending on your role and applicable law, you may request:
- Access to account information associated with your login
- Correction of inaccurate account details
- Help with password reset through the official reset flow
- Guidance on deleting device-local app data (uninstalling the app removes local app storage)
Census response records may be subject to programme retention and official data-governance rules. Contact admin.nhcapps@gmail.com for privacy requests.
12. Third-party services
The app communicates with our own NHC backend services. If hosting or media storage providers are used, they process data only to support the census application and are expected to apply appropriate security safeguards.
13. International / cross-border processing
Servers or media storage may be hosted in locations selected for reliability and security. By using the app, authorised users acknowledge that programme data may be processed in those hosting locations under our control and instructions.
14. Changes to this policy
We may update this Privacy Policy from time to time. The “Last updated” date at the top will change when we do. Continued use of the app after an update means the revised policy applies to ongoing use.
15. Contact
For privacy questions, data requests, or security concerns:
Email: admin.nhcapps@gmail.com
Web: https://nhcsurvey.com
Policy URL: https://nhcsurvey.com/privacy